Staff Positions

Provides purchasing services and assistance to all departments by working with the department and vendors to obtain goods and services at the best cost and quality. Works with Mailroom Coordinators on any mail/packages issues. 

Salary:$42,000

• Assists in selection of vendors for the procurement of goods and services.
• Communicate daily with mailroom staff to ensure that all policies and procedures are followed by the mailroom staff. Update Mailroom Student Reports (55ᵗʰ Street and Cooper Square) and works with Residence Life to ensure student information is correct.
• Update the database for the inbound tracking system with new staff/faculty and reviews daily undelivered package report.
• Update the Mailroom News page on the MMC website.
• Responsible for delivering Nestle water throughout the campus.
• Place orders for copy paper when needed for the two main copiers (LL, 501C)
• Responsible for maintaining FedEx and UPS accounts, which includes setting up accounts for faculty and staff, reviewing and processing of all invoices.
• Coordinate copier issues and work closely with the vendor to make sure all issues are handled in a timely manner. Assist the Purchasing Manager with reviewing and maintaining GRM offsite storage records received by departments and entering into the appropriate logs both internal and with GRM.
• Reviews requisitions from departments by verifying items ordered, authorized signatures, budget allocations and proper documentation attached including bids.
• Prepares purchase orders from properly authorized requisitions for the purchase of goods and services for the college; and contacts the department when a problem exists with the requisition.
• Follows up on purchase orders with a vendor when needed (ex. back orders).
• Works with departments and vendors when issues arise related to the placement of an order.
• Works with Accounts Payable regarding problems with invoices.
• Assists in obtaining the W9 and Certificate of Insurance for vendors working on site.
• Other duties as requested by the Purchasing Manager.

Education Requirements:

• High School Diploma; Colleague experience helpful.
• Experience with working in an administrative Services environment.
• Strong computer and typing skills
• Strong interpersonal skills

Other Requirements:

• Strong computer skills
• Strong interpersonal skills

Marymount Manhattan College is an affirmative action and equal opportunity employer. To apply, please click here.

 

The Accounting Manager will assist with the management of financial processes and controls along with daily operations relating to general accounting, accounts receivable, accounts payable and payroll. The Accounting Manager must excel at customer service, written and oral communication, and establishing credibility and effective working relationships within a diverse college environment. The Accounting Manager will review the operation’s cash receipts, payroll, and accounts payable on a daily basis. The Accounting Manager must be self-motivated, highly productive, and have the ability to work independently and solve problems. The Accounting Manager will be a key participant in the review of financial policies and procedures and the development of a new accounting structure.

Salary: $87,500

CHARACTERISTIC DUTIES AND RESPONSIBILITIES:

• Manages the College’s General Ledger, including responsibility for the monthly closing process and ensuring recurring journal entries and account reconciliations are prepared timely.
• Maintain the general ledger chart of accounts and year-end closing processes.
• Significant role in annual financial statement audit preparation.
• Organizes and supervises the daily recording and reconciliation of the College’s revenue receipts and cash.
• Supervises the preparation and posting of investment accounting on a monthly basis.
• Assists the Assistant Controller in the preparation of quarterly and annual financial statements
• Manages the bi-weekly issuance of the College’s payroll and attendance records. Supervises tax and garnishment payments to outside government agencies.
• Coordinates Federal, State and local tax reporting for employees and outside vendors including, but not limited to W-2’s, 1099 Misc.’s and 1042’s.
• Manages government and grants accounting and provides reports of restricted accounts to track expenditures against available funding.
• Organizes the receipt and reconciliation of Federal Student Loans with the Center for Student Services. Reviews the Student Loan Refunds prior to release.
• Oversees the preparation of the Investment Performance Report for the Board of Trustees.
• Assist in the preparation of quarterly Investment and Finance Board of Trustee reports
• Preparation and maintenance of departmental procedures in conjunction with Assistant Controller
• Works with the independent external auditors throughout the year-end financial audit, the financial aid single audit, pension plan audit, and annual IRS Form 990 filing.
• Performs miscellaneous job-related duties as assigned by Senior Management.

MINIMUM QUALIFICATIONS:

• Must have a BA or BS
• A Master’s degree or CPA is also a plus
• Must also have experience with not-for-profit organizations, preferably institutions of higher learning
• Two to four years of experience directly relating to the duties and responsibilities specified is also required
• Knowledge of finance, accounting, budgeting, and cost control procedures in a nonprofit college setting.
• Strong analytical skills with the ability to manipulate numbers
• Knowledge of Access, ADP, Datatel Colleague, Microsoft Word, Microsoft Excel and Cash Management Systems.

Marymount Manhattan College is an affirmative action and equal opportunity employer. To apply, please click here.