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Staff Positions

  • Administrative Assistant to the VP for Institutional Advancement

    ESSENTIAL JOB FUNCTION

    The assistant will provide the highest level of support to the Vice President for Institutional Advancement.

    CHARACTERISTIC DUTIES AND RESPONSIBILITIES:

    • Assist the Vice President for Institutional Advancement with the daily administration of the office.
    • During heavy travel/appointment season, in the Vice President’s absence, the administrative assistant is responsible for maintaining the overall office operations.
    • Interface with all constituencies of the College including alumni, donors, faculty, trustees, and staff.  Greet visitors and be able to direct guests in an appropriate manner.
    • Compose and edit complex correspondence, and assist with mailings.
    • Coordinate travel arrangements and day-to-day scheduling and calendar for the VP.
    • Maintain IA general calendar of events, meetings, and appointments.
    • Coordinate and facilitating office activities and operations including ordering of supplies, conference room scheduling, and facilities management.
    • Answer phones, sort mail, fax and copy as needed; create and maintain files, records, and lists that may contain confidential information.
    • Prepare expense reports and purchase orders while effectively monitoring the department budget.
    • Reconcile monthly American Express/Visa/MasterCard statements for IA cardholders.
    • Assist with the preparation and submission of financial reports and other requested documents for the VP and Institutional Advancement staff.
    • Prepare and distribute materials for regular Fundraising and Resources Board Committee Meetings.  Attend the meetings and take minutes.
    • Assist with logistical organization of special events.
    • Maintain current knowledge of College policies and procedures.
    • Oversee student workers.
    • Other duties as assigned.

      EDUCATION REQUIREMENTS:

    • Bachelor’s degree preferred

     OTHER REQUIREMENTS:

    • 2+ years’ experience in an office setting, including at least 2 years providing support to senior level management

    • Significant experience with Microsoft Office programs (Word, PowerPoint, Excel, Outlook)

    • Excellent oral and written communication, telephone, and interpersonal skills

    • Exceptional time management and organizational skills; ability to multi-task while remaining goal-focused

    • Ability to work under pressure, prioritize, meet deadlines and produce quality, detail-oriented work

    • Capacity to serve as the outward face of the IA office, greeting internal and external visitors and callers with a friendly, professional, and high-energy disposition

    • Proficiency with fund raising database programs (Raiser’s Edge) is a plus

    • Respect the confidentiality of the information that the Office of Institutional Advancement works with on a daily basis

       

      Marymount Manhattan College is an affirmative action and equal opportunity employer.

       

    How to Apply:

    Please send resume and cover letter to:

    Marymount Manhattan College

    221 East 71st Street

    New York, NY 10021

    HR@mmm.edu

  • Administrative Assistant, Residence Life

    ESSENTIAL JOB FUNCTION

    Assists with the overall administration of the Office of Residence Life. The position is primarily responsible for maintaining information about resident students; including room assignments and housing applications/contracts/deposits, and requires daily interaction with the Colleague information system.  The position supports the Director of Residence Life by providing assistance with administrative operations and provides clerical, customer service and computer support for the office in general, including word processing, reception, and generating reports and rosters.

    CHARACTERISTIC DUTIES AND RESPONSIBILITIES

    • Provides high-level, courteous, and helpful customer service for the Office of Residence Life and at times, the Division of Student Affairs: answering questions, making referrals, providing office forms, collecting information, and answering the phone.
    • Coordinate the student housing process.
    • Maintains and monitors resident related information in Colleague, internal documents, and student folders.
    • Maintains and updates files including: applications/contracts, medical forms, student files relating to judicial issues, personnel files, etc.
    • Coordinate the management of student related invoicing.
    • Help track judicial records, roommate conflicts, psychological issues, and hall programming.
    • Assist with the administrative portions of student move-in and move–out.
    • Prepare and distribute: rosters, occupancy, census, deposit, meal plan, payment, and registration reports.  
    • Help coordinate early and late resident arrivals.
    • Process mid-semester and mid-year withdrawals in conjunction with other campus departments.
    • Assist the Residence Life staff with scheduling student meetings, daily correspondence, budgets, and the daily operation of these departments.
    • Assist in the preparation of special events (open house, admission tours, etc.).
    • Maintain files, perform miscellaneous clerical work, oversee the requisition of office supplies and operation of the departmental computers and printers, train staff in appropriate use of office machines and systems, receive and distribute incoming mail, memoranda, packages, etc. to appropriate individuals.
    • Assist with paperwork and records relating to student workers.  Ensure that all student employees within the department have completed all federal and college employment forms before being granted work hours.  Track all work-study and student help funds for department and assist the staff with student payroll when necessary.
    • Assist in supervision of student workers at front desk, and serve as point of contact for inquiries by student staff.  Serve as front desk back-up when student workers are not present.
    • From time to time, may be asked to assist with other Student Affairs offices. 
    • Other duties as required.

    ?MINIMUM QUALIFICATIONS:

    • Bachelor’s degree
    • 1-3 years experience
    • Demonstrated proficiency in Microsoft Word, Excel and Outlook
    • Excellent oral and written communications skills
    • Excellent interpersonal and customer service skills
    • Extensive knowledge of general office procedure
    • Working knowledge of database software; knowledge of Datatel Colleague

     

    Marymount Manhattan College is an affirmative action and equal opportunity employer.

     

    How to Apply:

    Please send resume and cover letter to:

    Marymount Manhattan College

    221 East 71st Street

    New York, NY 10021

    HR@mmm.edu

  • Advancement Events Coordinator

    ESSENTIAL JOB FUNCTION

    The Advancement Events Coordinator provides leadership and management of all alumni event programs and initiatives of MMC’s Office of Institutional Advancement (IA).  The Special Events Coordinator reports to the Director of Alumni Relations.

    CHARACTERISTIC DUTIES AND RESPONSIBITIES:

    • Develop, market, and implement advancement events such as the Trustee Donor Dinner, Reunion, Annual Scholarship Benefit, Homecoming, regional alumni events, book club meetings, and other events that communicate the importance of philanthropy and encourages alumni participation

    • Support the Alumni Reunion Committee (s) and other program-or cohort-specific alumni groups or committees in creating and executing alumni engagement programs that are both alumni-centric and fully supportive of the mission of the Office of Institutional Advancement.

    • Maintain and update the alumni website in collaboration with the Website & Creative Media Specialist

    • Execute all aspects of special event planning at the annual Alumni Reunion Weekend, Annual Scholarship Benefit, Trustee Donor Dinner and other special events including catering, and budget management

    • Plan, supervise and implement local, regional, and national alumni activities and events; manage event logistics, liaise with appropriate contacts, oversee registration.

    • Recruit, manage and support alumni volunteer leaders for special events.

    • Work collaboratively with the Institutional Advancement management team on philanthropic strategy to ensure successful fundraising programs that address the broad community of MMC funders and friends.

    • Other duties as assigned.

    MINIMUM QUALIFICATIONS:

    • Bachelor’s Degree.

    • 3-5 years alumni relations experience, including fundraising event planning experience.

    • Excellent interpersonal, oral, and written communication skills together with a demonstrated record of exercising judgment, tact, and managing complex organizational and interpersonal relationships with faculty, staff, alumni, donors, and volunteers.

    • Strong organizational skills, the ability to negotiate with vendors and work quickly and efficiently under the pressure of deadlines.

    • Ability to demonstrate initiative and manage details within the broader vision of the overall Institutional Advancement strategies.

    • Willingness to travel as needed, with some nights and weekends required.

    • Proficiency in Microsoft Office; knowledge of The Raiser’s Edge a plus

       

      Marymount Manhattan College is an affirmative action and equal opportunity employer.

    How to Apply:

    Please send resume and cover letter to:

    Department of Human Resources

    Marymount Manhattan College

    221 East 71st Street

    New York, NY 10021

    HR@mmm.edu

  • Development Associate

    ESSENTIAL JOB FUNCTION

    Reporting to the Director of Annual Giving, the Development Associate will provide support to the Office of Institutional Advancement in all administrative aspects of its development operation.

    CHARACTERISTIC DUTIES AND RESPONSIBITIES

    • Organize and assist with special events such as Homecoming Weekend, Annual Scholarship Benefit, Reunion Weekend, alumni events and presidential events, including timeline logistics, invitation mailings, and vendor and attendee outreach.
    • Communicate with alumni, parents, and vendors by phone, email, and letter as needed/directed.
    • Assist the Director of Annual Giving with the execution of The Fund for Marymount Manhattan College’s direct marketing calendar, including direct mail, Phonathon, and e-giving campaigns. The Development Associate will also partner with the Director of Annual Giving on donor recognition/stewardship, and work with the Senior Marshalls as part of the Senior Class Gift campaign.
    • Assist in the preparation of scholarship reports, organize scholarship recipient interviews and assist them with correspondence to donors.
    • Update alumni information in the Raiser’s Edge database.
    • Assist the Database Specialist by creating mailing lists, printing acknowledgement letters and envelopes, and organizing donor files.
    • Monitor and manage expenses as directed.
    • Assist with office administrative tasks as needed.

    MINIMUM QUALIFICATIONS

    • Bachelor’s Degree required.
    • Experience in an office setting.
    • Excellent interpersonal, oral, and written communication skills.
    • Experience with Microsoft Office Programs (Word, Powerpoint, Excel, Outlook).
    • Proficiency with Raiser’s Edge is a plus.
    • Basic HTML and Web literacy
    • Excellent time management, organizational skills, and the ability to multi-task while remaining goal-focused
    • Ability to work under pressure, prioritizes, meets deadlines, and produce quality work with attention to detail.
    • Evening and weekend work is required.
    • Other tasks as assigned. 

     Marymount Manhattan College is an affirmative action and equal opportunity employer.

    How to Apply:

    Please send resume and cover letter to: HR@mmm.edu

  • Financial Aid Counselor/FWS Coordinator

    ESSENTIAL FUNCTIONS

    To assist with all aspects of financial aid administration for new and continuing students, including the development and maintenance of the Federal College Work Study Program. Counseling students on FWS requirements, monitoring payroll and working with HR and departmental supervisors.

    CHARACTERISTIC DUTIES AND RESPONSIBILITIES

    • Advise students and parents as to the availability of student aid, types of student aid, processing procedures and other consumer information as it relates to student aid.
    • Package students using federal and institutional and state guidelines and ensuring that award letters are generated, reviewed and processed.
    • Responsible for verification of federal and institutionally selected students.  Includes collecting, reviewing and correcting financial information and forms submitted by parents/students.
    • Resolution of federal C-flags that result from mismatches for: selective service, citizenship, alien status, etc.
    •  Correspond with parents/students via phone, mail and/or email in order to resolve discrepancies in submitted financial aid information.
    • To work with other student service departments i.e.: registrar, bursar and academic affairs to authorize aid and update the system in order to credit student accounts.
    • To monitor changes in academic progress as it affects federal/state aid eligibility.
    • Coordinate Student employment through the Federal Work-Study program.
    • Oversee the FWS program by coordinating positions between various departments and students, monitoring payroll, and managing federal employment documents.
    •  Coordinate off-campus community service placements.
    • Responsible for the year-end reconciliation of the FWS program for submission on annual FISAP.
    • Exercises independent judgment in the hiring, placement, and termination of FWS students.
    • To maintain and improve knowledge of federal and state aid programs by attendance at workshops and conferences.
    • To use professional judgment in the review of reconsideration requests and to adjust awards and aid based on this judgment.
    • Represents the Director at all FWS meetings, handles student complaints, and resolves grievances in order to maintain student satisfaction and program integrity.
    • To represent the Office of Financial Aid and conduct presentations on Work study, Financial Aid at various College functions such as: Accepted Student Days, and Open House Days and at High School Nights.
    • Other duties as assigned by the Director of Financial Aid.

    EDUCATION REQUIREMENTS:

    • Bachelor’s degree required and/or two to three years of related experience.

    OTHER REQUIREMENTS

    • Knowledge of general Federal and state financial aid policies, procedures and eligibility requirements.
    • Knowledge of FWS regulations preferred
    • Excellent organizational, communications and interpersonal skills.
    • Commitment to quality student/customer service.
    • Ability to work independently as well as part of diverse, dynamic team of professionals.
    • Ability to maintain confidentiality of records and information.
    • Public speaking

    Marymount Manhattan College is an affirmative action and equal opportunity employer.

    How To Apply:

        Please send resume and cover letter to:

        Human Resources

        Marymount Manhattan College

        221 East 71 Street

        New York, New York 10021

    hr@mmm.edu

    ?

  • Junior IT Technician

    ESSENTIAL JOB FUNCTION :

    The Junior IT Technician will provide technical assistance and support in the installation and operation of Workstations.  Reports to the Assistant Director of Client Services. 

    CHARACTERISTIC DUTIES AND RESPONSIBILITIES

    • Installation, update and monitoring of application on workstations.
    • Provide personal assistance to College and Dorm users as required.
    • Provide first and second level troubleshooting for network/workstation issues.
    • Provide Assistance to the Help Desk Personnel.
    • Maintain Track-it work orders.
    • Under supervision, perform system imaging and system restoration from an image.
    • Perform miscellaneous job-related duties as assigned by supervisors and directors.
    • Troubleshoot network connections and workstations (not inclusive of student personal computers) at the Marymount Dormitory.

    MINIMUM REQUIREMENTS:

    • Associates and/or MCP with two years’ experience to the duties and responsibilities specified.
    • Knowledge of network connections and facilities. 
    • Ability to maintain and troubleshoot computer network hardware, software, and peripherals. 
    • Knowledge of Windows 7, Office 2010, Ghost imaging and AV software packages.    
    • Knowledge of PC hardware and peripherals.
    • Ability to communicate effectively. 
    • Ability to establish and maintain effective working relationships.      
    • Knowledge of current technological developments/trends.

    How To Apply:

      Please send resume and cover letter to:

      Human Resources

      Marymount Manhattan College

      221 East 71 Street

      New York, New York 10021

    hr@mmm.edu

  • Part-Time Business Office Assistant

    ESSENTIAL JOB FUNCTION

    The Part-Time Business Office Assistant will work within the Controller’s Office to provide assistance in the department’s general accounting activities. S/he will report to the Assistant Controller and work closely with various departments to prepare documents and spreadsheets for audits, surveys, and procedure documents; track budgets and expenses; process A/P checks and electronic payments; and perform additional duties as needed.

    Characteristic Duties & Responsibilities:

    • Assist in accounts payable routine processing and filing of paperwork
    • Assist in gathering of information necessary for the preparation of annual 990 tax return and audits
    • Posting of budget entries, general ledger, and encumbrance journal entries
    • Assist in reviewing and reconciling of monthly corporate card statements and support
    • Assist with school store financial management
    • Assist with bi-weekly payroll preparation and paycheck distribution
    • Maintain departmental files including preparing and shipping old files offsite
    • Scan and maintain records of scanned items such as journal entries, payroll records and accounts payable support
    • Performs miscellaneous job related duties as assigned by Assistant Controller, Controller, and EVP

    Education Requirements:

    • Associate’s degree preferably with a major in accounting, finance or business.

    Other Requirements:

    • Strong proficiency in Microsoft Office Suite, especially Excel (must be able to do pivot table functions)
    • Extremely detail-oriented
    • Can maintain a high level of confidentiality
    • Knowledge of Ellucian Colleague is helpful

    Marymount Manhattan College is an affirmative action and equal opportunity employer.

    How to Apply:

    Please send resume and cover letter to:

    Marymount Manhattan College

    221 East 71st Street

    New York, NY 10021

    HR@mmm.edu

  • Student Financial Services Representative

    ESSENTIAL JOB FUNCTION

    The Student Financial Service Representative is the College’s initial customer service contact between students, their parents, and three key student service areas: Registration and Records (Registrar), Student Accounts (Bursar) and Student Aid (Financial Aid). The position is located in the College’s “one-stop” Center for Student Services, and involves heavy daily contact with students, both by telephone and in person. The Representative addresses general inquiries about a multitude of student concerns that include but are not limited to: registration procedures, financial aid forms, deadlines, and requirements, requests for transcripts and student records, and inquiries regarding student invoices, payment plans and loans. The position requires some data entry, verifies different types of information, and refers less routine and more complex matters to the appropriate area. The position requires prompt, reliable, accurate and personalized service. The environment is fast-paced and lively.

    CHARACTERISTIC DUTIES AND RESPONSIBILITIES

    • Provide cross-functional services in the areas of student accounts, financial aid, and registration.
    • Advise, investigate, problem-solve, and resolve questions and issues from prospective and current students, alumni, parents, faculty, and staff.
    • Advise, investigate, problem-solve and resolve questions and issues from students about their student accounts and the registration process.
    • Guide and assist students by providing general financial counseling.
    • Advise and explain to students and parents, with in-depth financial aid questions, their FAFSA application. Explain financial aid eligibility and disbursement of aid, verification processes, different aid options, as well as cost of attendance and estimated family contribution.
    • Maintain up-to-date knowledge of college policies, procedures, and programs.
    • Adhere to a strong customer service orientation and work proactively with other support offices, especially academic advising and admissions, to best serve students.
    • Perform other duties as assigned by the Student Financial Services Supervisor.

    MINIMUM QUALIFICATIONS:

    • 1-2 years’ experience in a financial services office preferred; additional college or university student service experience is preferred. Experience in College student accounts, financial aid or registration is favorable.
    • Strong customer-service orientation, experience, and skills.
    • Demonstrated commitment to improving service delivery and student satisfaction.
    • Willingness to work in an environment that fosters team solutions to problems that cross departmental and/or functional lines.
    • Ability to communicate well, both orally and in writing.
    • Ability to maintain confidentiality of records and information.

    The incumbent should:

    • Possess the numeric skills to review student billing invoices, payment plans, student refunds and financial aid related paperwork accurately.
    • Possess the organizational skills to complete routine paperwork successfully, to maintain files and records in an orderly fashion and to follow oral and written instructions to task completion.
    • Possess computer skills that include a good working knowledge of MS Word and MS Excel and the ability to accurately post student related data to the College’s student information system.
    • Possess excellent written and oral communication skills along with an ability to work cooperatively and collegially within a diverse, people-oriented environment.

     

    Marymount Manhattan College is an affirmative action and equal opportunity employer.

     

    How to Apply:

    Please send resume and cover letter to:

    Marymount Manhattan College

    221 East 71st Street

    New York, NY 10021

    HR@mmm.edu

     

  • Web Design & Multimedia Specialist

    ESSENTIAL JOB FUNCTION

    Reporting to the Director of Communications, the Web Design & Multimedia Specialist is responsible for the design and maintenance of the Marymount Manhattan College (MMC) website and additional multimedia support within the Office of Institutional Advancement.

    CHARACTERISTIC DUTIES AND RESPONSIBILITIES

    The core responsibilities of the Web Design & Multimedia Specialist include:

    • Design, create, and implement content on the Marymount Manhattan College (MMC) website
    • Train and oversee Content Management System editors from other departments or office, emphasizing principles of good content strategy
    • Perform daily website maintenance and updates
    • Conduct monthly audits on all areas of the website and coordinate updates to design/content as necessary
    • Design digitized images, banners, and other graphics to enhance appearance of the MMC website (Photoshop/Illustrator)
    • Support Office of Institutional Advancement with administrative duties related to design projects (managing print partners, etc.)
    • Other duties as assigned.

    The ideal candidate for this position will also be equipped to assist with one or more of the following:

    • Web Programming – make updates to website CSS, JavaScript, and jQuery, and/or develop small front- or back-end add-ons (jQuery/JavaScript or PHP) to increase site functionality
    • Print Design (InDesign) – create posters, programs, brochures, advertisements, meeting and event materials, and presentations, as assigned by the Director of Communications
    • Email Newsletters – create graphics and implement layout of email newslettersProvide support to Institutional Advancement team at special events including photography, social media posts, etc.
    • Other duties as assigned.
    • Writing / Editing – write articles for the MMC website and magazine as needed, and assist with proofreading/editing of other college materials
    • Social Media – assist Communications Manager with development of content for College social media accounts (Facebook, Twitter, Instagram, and YouTube)
    • Photography / Videography – assist with photography and/or videography creation and editing

    Education & Experience Requirements:

    • Bachelor’s degree required.
    • Minimum of two years’ experience in front-end web design, web-based applications, and multimedia, preferably at a non-profit organization or higher education institution.

    Other Requirements:

    • Expert knowledge of HTML, CSS, Photoshop, and Illustrator.
    • Familiarity with InDesign a plus.
    • Familiarity with PHP, JQuery/JavaScript, MySQL, and LiveWhale a plus.
    • Ability to write clean standardized code, familiarity with the principles of responsive design.
    • Thorough understanding of tools, current technology, trends and design principals and how they may apply in the higher education and/or social media space.
    • Proficient in Microsoft Word, Outlook, Excel, and Adobe Reader/Writer.
    • Able to think strategically and work independently, with a strong attention to detail.
    • Strong organizational skills, including experience working on multiple projects simultaneously.
    • Expert user and active explorer of technology.
    • Available to work occasional nights and weekends to cover special events.
    • Able to work in a team setting.

    Marymount Manhattan College is an affirmative action and equal opportunity employer.

     

    How to Apply:

    Please send resume and cover letter to:

    Marymount Manhattan College

    221 East 71st Street

    New York, NY 10021

    HR@mmm.edu