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Staff Positions

  • Administrative Assistant to the VP for Institutional Advancement

    ESSENTIAL JOB FUNCTION

    The assistant will provide the highest level of support to the Vice President for Institutional Advancement.

    CHARACTERISTIC DUTIES AND RESPONSIBILITIES:

    • Assist the Vice President for Institutional Advancement with the daily administration of the office.
    • During heavy travel/appointment season, in the Vice President’s absence, the administrative assistant is responsible for maintaining the overall office operations.
    • Interface with all constituencies of the College including alumni, donors, faculty, trustees, and staff.  Greet visitors and be able to direct guests in an appropriate manner.
    • Compose and edit complex correspondence, and assist with mailings.
    • Coordinate travel arrangements and day-to-day scheduling and calendar for the VP.
    • Maintain IA general calendar of events, meetings, and appointments.
    • Coordinate and facilitating office activities and operations including ordering of supplies, conference room scheduling, and facilities management.
    • Answer phones, sort mail, fax and copy as needed; create and maintain files, records, and lists that may contain confidential information.
    • Prepare expense reports and purchase orders while effectively monitoring the department budget.
    • Reconcile monthly American Express/Visa/MasterCard statements for IA cardholders.
    • Assist with the preparation and submission of financial reports and other requested documents for the VP and Institutional Advancement staff.
    • Prepare and distribute materials for regular Fundraising and Resources Board Committee Meetings.  Attend the meetings and take minutes.
    • Assist with logistical organization of special events.
    • Maintain current knowledge of College policies and procedures.
    • Oversee student workers.
    • Other duties as assigned.

      EDUCATION REQUIREMENTS:

    • Bachelor’s degree preferred

     OTHER REQUIREMENTS:

    • 2+ years’ experience in an office setting, including at least 2 years providing support to senior level management

    • Significant experience with Microsoft Office programs (Word, PowerPoint, Excel, Outlook)

    • Excellent oral and written communication, telephone, and interpersonal skills

    • Exceptional time management and organizational skills; ability to multi-task while remaining goal-focused

    • Ability to work under pressure, prioritize, meet deadlines and produce quality, detail-oriented work

    • Capacity to serve as the outward face of the IA office, greeting internal and external visitors and callers with a friendly, professional, and high-energy disposition

    • Proficiency with fund raising database programs (Raiser’s Edge) is a plus

    • Respect the confidentiality of the information that the Office of Institutional Advancement works with on a daily basis

       

      Marymount Manhattan College is an affirmative action and equal opportunity employer.

       

    How to Apply:

    Please send resume and cover letter to:

    Marymount Manhattan College

    221 East 71st Street

    New York, NY 10021

    HR@mmm.edu

  • Admission Counselor

    ESSENTIAL JOB FUNCTION:

    Manage an assigned geographic territory to recruit a diverse, qualified, and talented group of students to the college. Interview and evaluate prospective students and act as the liaison for the student between all departments within the college prior to attendance at Marymount Manhattan College. Assist the Senior Assistant Director of Admission with transfer marketing to meet or exceed transfer student enrollment goals. Handle assigned administrative duties as well.

    CHARACTERISTIC DUTIES AND RESPONSIBILITIES:

    • Research and develop recruitment strategies for an assigned territory focusing on meeting the college’s goal of achieving a diverse student population
    • Four-six weeks of travel is required throughout the year to attend high school college fairs and community colleges. Manage and coordinate all details for recruitment trips from scheduling visits to hotel and transportation arrangements
    • Conduct group information sessions and interview prospective students
    • Counseling students on matters of admission, financial aid, residence and student life, academics, and transition to college
    • Assist with transfer student communications management utilizing the CRM and maintaining the transfer sections of the MMC website
    • Co-plan, coordinate, and host visit days and digital events for transfer students and transfer counselors
    • Heavy telephoning is required throughout the year and follow-up with prospective student inquiries and applicants to walk them through the admission and enrollment process
    • Work with the Office of Academic Advisement to determine transferable classes for students
    • Communicate effectively, both orally and in writing, with varied constituencies including prospective students, parents, alumnae, faculty, and guidance counselors
    • Prepare and analyze written reports as needed or requested by the Senior Assistant Director of Transfer Admission and/or Dean of Admission
    • Other projects as assigned by the Dean of Admission/Senior Assistant Director of Transfer Admission

    MINIMUM REQUIREMENTS:

    • Bachelor’s Degree
    • One-three years of professional work experience in higher education and prefer experience with transfer and/or adult learners
    • Must be flexible, handle a demanding work schedule, and be able to work independently within a team management structure
    • Commitment to liberal arts education and cultural diversity
    • Flexible schedule/availability for evening and weekend hours
    • Excellent written, oral and interpersonal communication skills
    • Knowledge of Microsoft Excel, Word, and Outlook
    • Knowledge of Ellucian Colleague and Slate CRM preferred
    • Valid US Driver’s License and good driving record required

     Marymount Manhattan College is an affirmative action and equal opportunity employer.

     

    How to Apply:

    Please send resume and cover letter to:

    Marymount Manhattan College

    221 East 71st Street

    New York, NY 10021

    HR@mmm.edu

  • Development Associate

    ESSENTIAL JOB FUNCTION

    Reporting to the Director of Annual Giving, the Development Associate will provide support to the Office of Institutional Advancement in all administrative aspects of its development operation.

    CHARACTERISTIC DUTIES AND RESPONSIBITIES

    • Organize and assist with special events such as Homecoming Weekend, Annual Scholarship Benefit, Reunion Weekend, alumni events and presidential events, including timeline logistics, invitation mailings, and vendor and attendee outreach.
    • Communicate with alumni, parents, and vendors by phone, email, and letter as needed/directed.
    • Assist the Director of Annual Giving with the execution of The Fund for Marymount Manhattan College’s direct marketing calendar, including direct mail, Phonathon, and e-giving campaigns. The Development Associate will also partner with the Director of Annual Giving on donor recognition/stewardship, and work with the Senior Marshalls as part of the Senior Class Gift campaign.
    • Assist in the preparation of scholarship reports, organize scholarship recipient interviews and assist them with correspondence to donors.
    • Update alumni information in the Raiser’s Edge database.
    • Assist the Database Specialist by creating mailing lists, printing acknowledgement letters and envelopes, and organizing donor files.
    • Monitor and manage expenses as directed.
    • Assist with office administrative tasks as needed.

    MINIMUM QUALIFICATIONS

    • Bachelor’s Degree required.
    • Experience in an office setting.
    • Excellent interpersonal, oral, and written communication skills.
    • Experience with Microsoft Office Programs (Word, Powerpoint, Excel, Outlook).
    • Proficiency with Raiser’s Edge is a plus.
    • Basic HTML and Web literacy
    • Excellent time management, organizational skills, and the ability to multi-task while remaining goal-focused
    • Ability to work under pressure, prioritizes, meets deadlines, and produce quality work with attention to detail.
    • Evening and weekend work is required.
    • Other tasks as assigned. 

     Marymount Manhattan College is an affirmative action and equal opportunity employer.

    How to Apply:

    Please send resume and cover letter to: HR@mmm.edu

  • Director of Corporate, Foundation & Faculty Partnerships

    ESSENTIAL JOB FUNCTION

    The Director will lead the ongoing renewal and expansion of corporate, foundation and government grant revenue, with emphasis on aiding support of faculty, faculty-student initiatives, and scholarships.  As the leader of an integrated organizational fundraising enterprise, including corporate giving and underwriting, foundation and government grant procurement and implementation, he/she will guide initiatives to further elevate recognition of the MMC research, scholarship and service-learning programs among the corporate, foundation and government grant-making communities.  In addition, the Director will sustain and expand an ongoing effort to create a culture of collaboration, partnership, involvement, and resource generation with faculty and administrative staff throughout the College. 

    CHARACTERISTIC DUTIES AND RESPONSIBITIES:

    • Develop an extensive understanding of the College’s academic and fund-raising priorities;

    • Build collaborative relationships across the College with the president, key academic leadership, the faculty and staff, in order to initiate a unified and comprehensive approach to the cultivation and solicitation of targeted corporations, foundations and government granting agencies; and oversee proposal development and submission to ensure quality;

    • Actively identify, cultivate, solicit, and steward a select portfolio of corporate, foundation and government prospects; and design an effective program to expand the  number and level of grants sought from these sources in support of faculty research, student-faculty research, scholarships, and other programming in alignment with the College’s academic priorities;

    • Develop a keen understanding of research and scholarship at Marymount Manhattan, in particular faculty-student collaborations and create and execute cultivation and solicitation strategies to build support for these programs;

    • Prepare written proposals, all informational materials including gift illustrations to support the proposal process;

    • Manage and steward strong relationships with the corporate, foundation and government grant-making enterprises, along with contributors to endowed scholarship funds. In conjunction with the Business Office and Student Financial Services, prepare annual scholarship reports sent to donors and work with student scholarship recipients to create personal “thank you” notes to be sent to specific donors;
    • Engage volunteer leadership to facilitate corporate and foundation partnerships;
    • Ability the work evenings and weekends as necessary;
    • Other duties as assigned

    MINIMUM QUALIFICATIONS

    • Excellent organizational and writing skills
    • Collaborative attitude and excellent character necessary to gain the trust and respect of College leadership, faculty, students, volunteers, staff,  and corporate, foundation and government leaders;
    • Proven ability to expand and strengthen partnerships with corporations, foundations and government representatives, ideally on behalf of a liberal arts and sciences college of comparable scale and mission with the idea of increased engagement and support;
    • In-depth understanding of and experience with stewarding corporations, foundations and government agencies, as well as individual scholarship benefactors,  to produce marked increase in levels of grant support;
    • Ability to engage, support, and facilitate communications regarding opportunities for corporate, foundation and government partnerships with diverse internal and external constituencies, including academic leadership, faculty, volunteers, development staff and corporate, foundation and government leaders, resulting in a thorough and inclusive proposal development and submission process;
    • Proven management experience, providing staff with the leadership, motivation, and support needed to continually surpass ambitious goals;
    • Results-oriented professional with initiative and sound judgment;
    • Bachelor’s degree required, higher degree preferred. 

    Marymount Manhattan College is an affirmative action and equal opportunity employer.

    How to Apply:

    Please send resume and cover letter to:

    Department of Human Resources

    Marymount Manhattan College

    221 East 71st Street

    New York, NY 10021

    HR@mmm.edu

  • IT Technician

    ESSENTIAL JOB FUNCTION

    To provide technical support in the installation and operation of networked computers and network resources, as well as support for college wide applications. Mentors Junior IT Technicians and Work Studies when required. Reports to the Manager of Technical Support but may be assigned projects by Director of Application Systems.

    CHARACTERISTIC DUTIES & RESPONSIBILITIES:

    • Install, test and update software on workstations
    • Provide personal assistance to College and dorm users as required
    • Provide first and second level troubleshooting for network/workstation issues
    • Provide assistance to Help Desk personnel
    • Maintain work orders
    • Provide personal assistance to computer users as required
    • Maintain documentation on network/software changes
    • Install and upgrade networked workstation hardware
    • Implement and execute troubleshooting procedures
    • Install current virus definitions and perform virus scan/clean procedures
    • Perform system imaging and system restoration of an image
    • General Support for Easy Lobby System
    • Support and train users on the creation of Perfect Forms
    • Assist and backup the Telecommunications Coordinator
    • Perform miscellaneous job-related duties as assigned by supervisors and director

    ­Education & Experience Requirements:

    • Bachelor Degree, MCP preferred and three- five years’ experience in the duties and responsibilities specified
    • Associate Degree, with MCP and five years experience in the duties and responsibilities specified .
    • Higher Education exposure desirable
    • Knowledge of network connections and facilities
    • Ability to maintain and troubleshoot computer network hardware, software, and peripherals
    • Knowledge of current Windows OS, MAC OS, Macros and Office Apps
    • Knowledge of PC hardware and peripherals
    • Knowledge of Help Desk Software
    • Ability to communicate effectively, written and orally
    • Ability to establish and maintain effective working relationships
    • Knowledge of current technological developments/trends in area of expertise
    • Knowledge of VOIP and digital phone systems
    • Knowledge of Easy Lobby or equivalent Access Control System
    • Knowledge of Perfect Forms or equivalent system

    Marymount Manhattan College is an affirmative action and equal opportunity employer.

    How To Apply:

      Please send resume and cover letter to:

      Human Resources

      Marymount Manhattan College

      221 East 71 Street

      New York, New York 10021

    hr@mmm.edu

  • Part-Time Laboratory Assistant

    ESSENTIAL JOB FUNCTIONS

    The Department of Natural Sciences is looking for a Part-Time Laboratory Assistant who can assist the Lab Supervisor in various tasks.

    CHARACTERISTIC DUTIES & RESPONSIBILITIES:

    • Placing orders, receiving orders, and maintaining records of all orders
    • Communicating with outside vendors
    • Maintaining proper storage and inventory of all chemicals, supplies, and equipment in all laboratories
    • Piloting lab experiments
    • Preparing lab facilities for lab classes
    • Preparing and safely maintaining chemical solutions, cultures, growth media, and test specimens for laboratory experiments
    • Cleaning of the lab facilities after labs
    • Maintaining laboratory equipment and supplies used in the labs
    • Maintaining logs and service records for equipment and facilities
    • Aiding faculty and students within the teaching labs
    • Maintaining Material Safety Data Sheets (MSDS)
    • Maintaining Satellite Accumulation Areas and Hazardous Waste Management Areas
    • Maintaining biological and regulated medical waste
    • Maintaining records in order to ensure compliance with all federal, state, and local standards
    • Certificate of Fitness: C-14

    EDUCATIONAL REQUIREMENTS:

    • Bachelor’s degree in Biology, Chemistry, or other related fields

    OTHER REQUIREMENTS:

    • Experience in multiple college level laboratory settings is advantageous, including the ability to prepare solutions and reagents
    • Ability to work independently, excellent time management skills and excellent oral and written communication is required
    • Proficiency in Microsoft Word and Microsoft Excel required
    • Excellent mathematical skills required
    • Knowledge of biological and chemical hazards preferred

    Marymount Manhattan College is an affirmative action and equal opportunity employer.

    How To Apply:

      Please send resume and cover letter to:

      Human Resources

      Marymount Manhattan College

      221 East 71st Street

      New York, New York 10021

      hr@mmm.edu

  • Part-Time Mailroom Clerk

    POSITION DESCRIPTION:

    The Mailroom Clerk picks up and drops off mail daily to the Post Office for the College; sorts, logs and distributes mail and courier packages. The Mailroom Clerk will also assist Mailroom Coordinators at both 71st Street and the 55th Street Residence Hall. 

    RESPONSIBILITIES:

    • Pick up and sort incoming mail from the Post Office.
    • Assist in the sorting of mail and delivery to all departments.
    • Work with the Mailroom Coordinator to complete all daily tasks.
    • Accept all incoming deliveries made via UPS, FedEx, etc., and scans all packages into the inbound tracking system, and delivers packages to respective departments.
    • Log all outgoing courier packages and contacts courier for pickup.
    • Post all outgoing mail-including certified or registered mail. Takes all mail to the Post Office
    • Copier maintenance – check paper/staples/toner in designated copiers.
    • Accept all deliveries for the College from vendors. Enters each package into inbound tracking system and is responsible for obtaining signatures for the Neotrak system and uploads all information into the system.
    • Assist the Mailroom Coordinator with other Mailroom duties as directed.
    • Act as backup when either the Mailroom Coordinator at the College or 55th Street Residence Hall is out.
    • Sort and places incoming mail in student’s respective mailbox
    • Cancel subscriptions for students no longer residing at Residence Hall
    • Log out student packages to students upon ID verification and has student sign for package when working at the 55th Street Residence Hall
    • Other duties as defined by the Director of Administrative Services.

     EDUCATION REQUIREMENTS:

    • High School diploma or equivalency.

    OTHER REQUIREMENTS:

    • Understanding of USPS regulations helpful
    • Ability to lift packages up to approximately 50 lbs.
    • Prior Mailroom experience helpful.
    • Flexible hours Monday-Friday; some nights and weekends may be required

     

    ?Marymount Manhattan College is an affirmative action and equal opportunity employer.


    How to Apply:

    Please send resume and cover letter to:

    Marymount Manhattan College

    221 East 71st Street

    New York, NY 10021

    HR@mmm.edu

  • Senior Programmer/SharePoint Developer

    ESSENTIAL JOB FUNCTION

    Responsible for the technical design, development and support of custom .NET systems and the upgrade, maintenance and support of the Ellucian Portal built on Microsoft SharePoint. The position also includes knowledge of PerfectForms forms creation tool for the purpose of designing intelligent online forms for the Colleage. Report generation using Entrinsik Informer is also required.

    CHARACTERISTIC DUTIES & RESPONSIBILITIES:

    • Responsible for the upgrade and support of the Colleage Portal built on SharePoint and .NET enterprise applications.
    • Work with College departments in designing reports and dashboards using Entrinsik Informer reporting tool.
    • Work with College departments in transitioning from paper based forms to online intelligent forms using PerfectForms.
    • Support various systems which require FTP feeds from other databases.
    • Support of EasyLobby Security System
    • Play an active role in project teams throughout the life-cycle, from initiation and planning to delivery, deployment and support of the solution in production environment.
    • Must be able to manage multiple tasks and priorities independently and with efficiency.

    ­­­­Education & Experience Requirements:

    • At least 8+ years of Information Systems/Technology experience.
    • At least 4 year experience in .NET Framework.
    • •2+ years of experience with Microsoft SharePoint 2013 development is required, developing custom Web Parts, Event Receivers, Workflows and Features.
    • Strong hands-on experience is needed with building deployment packages along with supporting enterprise production applications /environments. 
    • 3+ years of experience in SQL Server 2008/2014

     

    Marymount Manhattan College is an affirmative action and equal opportunity employer.

     

    How to Apply:

    Please send resume and cover letter to:

    Marymount Manhattan College

    221 East 71st Street

    New York, NY 10021

    HR@mmm.edu

  • Student Financial Services Representative

    ESSENTIAL JOB FUNCTION

    The Student Financial Service Representative is the College’s initial customer service contact between students, their parents, and three key student service areas: Registration and Records (Registrar), Student Accounts (Bursar) and Student Aid (Financial Aid). The position is located in the College’s “one-stop” Center for Student Services, and involves heavy daily contact with students, both by telephone and in person. The Representative addresses general inquiries about a multitude of student concerns that include but are not limited to: registration procedures, financial aid forms, deadlines, and requirements, requests for transcripts and student records, and inquiries regarding student invoices, payment plans and loans. The position requires some data entry, verifies different types of information, and refers less routine and more complex matters to the appropriate area. The position requires prompt, reliable, accurate and personalized service. The environment is fast-paced and lively.

    CHARACTERISTIC DUTIES AND RESPONSIBILITIES

    • Provide cross-functional services in the areas of student accounts, financial aid, and registration.
    • Advise, investigate, problem-solve, and resolve questions and issues from prospective and current students, alumni, parents, faculty, and staff.
    • Advise, investigate, problem-solve and resolve questions and issues from students about their student accounts and the registration process.
    • Guide and assist students by providing general financial counseling.
    • Advise and explain to students and parents, with in-depth financial aid questions, their FAFSA application. Explain financial aid eligibility and disbursement of aid, verification processes, different aid options, as well as cost of attendance and estimated family contribution.
    • Maintain up-to-date knowledge of college policies, procedures, and programs.
    • Adhere to a strong customer service orientation and work proactively with other support offices, especially academic advising and admissions, to best serve students.
    • Perform other duties as assigned by the Student Financial Services Supervisor.

    MINIMUM QUALIFICATIONS:

    • 1-2 years’ experience in a financial services office preferred; additional college or university student service experience is preferred. Experience in College student accounts, financial aid or registration is favorable.
    • Strong customer-service orientation, experience, and skills.
    • Demonstrated commitment to improving service delivery and student satisfaction.
    • Willingness to work in an environment that fosters team solutions to problems that cross departmental and/or functional lines.
    • Ability to communicate well, both orally and in writing.
    • Ability to maintain confidentiality of records and information.

    The incumbent should:

    • Possess the numeric skills to review student billing invoices, payment plans, student refunds and financial aid related paperwork accurately.
    • Possess the organizational skills to complete routine paperwork successfully, to maintain files and records in an orderly fashion and to follow oral and written instructions to task completion.
    • Possess computer skills that include a good working knowledge of MS Word and MS Excel and the ability to accurately post student related data to the College’s student information system.
    • Possess excellent written and oral communication skills along with an ability to work cooperatively and collegially within a diverse, people-oriented environment.

     

    Marymount Manhattan College is an affirmative action and equal opportunity employer.

     

    How to Apply:

    Please send resume and cover letter to:

    Marymount Manhattan College

    221 East 71st Street

    New York, NY 10021

    HR@mmm.edu

     

  • Vice President for Academic Affairs/Dean of the Faculty

    Marymount Manhattan College (MMC) on Manhattan’s Upper East Side seeks an inspiring and innovative leader to serve as Vice President for Academic Affairs and Dean of the Faculty (VPAA/Dean).

    For more information on this position, visit
    www.mmm.edu/deansearch

  • Web Design & Multimedia Specialist

    ESSENTIAL JOB FUNCTION

    Reporting to the Director of Communications, the Web Design & Multimedia Specialist is responsible for the design and maintenance of the Marymount Manhattan College (MMC) website and additional multimedia support within the Office of Institutional Advancement.

    CHARACTERISTIC DUTIES AND RESPONSIBILITIES

    The core responsibilities of the Web Design & Multimedia Specialist include:

    • Design, create, and implement content on the Marymount Manhattan College (MMC) website
    • Train and oversee Content Management System editors from other departments or office, emphasizing principles of good content strategy
    • Perform daily website maintenance and updates
    • Conduct monthly audits on all areas of the website and coordinate updates to design/content as necessary
    • Design digitized images, banners, and other graphics to enhance appearance of the MMC website (Photoshop/Illustrator)
    • Support Office of Institutional Advancement with administrative duties related to design projects (managing print partners, etc.)
    • Other duties as assigned.

    The ideal candidate for this position will also be equipped to assist with one or more of the following:

    • Web Programming – make updates to website CSS, JavaScript, and jQuery, and/or develop small front- or back-end add-ons (jQuery/JavaScript or PHP) to increase site functionality
    • Print Design (InDesign) – create posters, programs, brochures, advertisements, meeting and event materials, and presentations, as assigned by the Director of Communications
    • Email Newsletters – create graphics and implement layout of email newslettersProvide support to Institutional Advancement team at special events including photography, social media posts, etc.
    • Other duties as assigned.
    • Writing / Editing – write articles for the MMC website and magazine as needed, and assist with proofreading/editing of other college materials
    • Social Media – assist Communications Manager with development of content for College social media accounts (Facebook, Twitter, Instagram, and YouTube)
    • Photography / Videography – assist with photography and/or videography creation and editing

    Education & Experience Requirements:

    • Bachelor’s degree required.
    • Minimum of two years’ experience in front-end web design, web-based applications, and multimedia, preferably at a non-profit organization or higher education institution.

    Other Requirements:

    • Expert knowledge of HTML, CSS, Photoshop, and Illustrator.
    • Familiarity with InDesign a plus.
    • Familiarity with PHP, JQuery/JavaScript, MySQL, and LiveWhale a plus.
    • Ability to write clean standardized code, familiarity with the principles of responsive design.
    • Thorough understanding of tools, current technology, trends and design principals and how they may apply in the higher education and/or social media space.
    • Proficient in Microsoft Word, Outlook, Excel, and Adobe Reader/Writer.
    • Able to think strategically and work independently, with a strong attention to detail.
    • Strong organizational skills, including experience working on multiple projects simultaneously.
    • Expert user and active explorer of technology.
    • Available to work occasional nights and weekends to cover special events.
    • Able to work in a team setting.

    Marymount Manhattan College is an affirmative action and equal opportunity employer.

     

    How to Apply:

    Please send resume and cover letter to:

    Marymount Manhattan College

    221 East 71st Street

    New York, NY 10021

    HR@mmm.edu