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Staff Positions

  • Advancement Database Specialist

    ESSENTIAL JOB FUNCTION

    Serves as the primary entry point for advancement data, processes all donations and acknowledgements, and provides support for fundraising programs, campaigns, and events of MMC’s Office of Institutional Advancement

    CHARACTERISTIC DUTIES AND RESPONSIBITIES

    Maintains and manages Raiser’s Edge database to ensure accuracy and timeliness of all advancement data

    • Serves as the primary entrant of new constituent records and updates
    • Transfers and updates student and parent data from Colleague, Informer, and other college systems external to Raiser’s Edge
    • Processes returned mail and address updates including regularly scheduled NCOA and other data appends. Works with student workers to complete timely processing of returned mail and to research and enter new contact information

    Executes all aspects of gift processing

    • Accurately enters all donations made to Marymount Manhattan College into Raiser’s Edge database in a timely manner
    • Processes registrations, tickets, and table purchases to advancement events
    • Ensures that appropriate and necessary documentation relating to all contributions has been obtained and stored
    • Generates and stores all acknowledgement letters, pledge reminders, and donation collateral
    • Facilitates regular financial reconciliation with Business Office and fulfills requests for documentation
    • Creates and updates online fundraising and event registration pages in Online Express
    • Creates weekly fundraising reports and assists with other reports as needed
    • Generate lists and data for mailings, call sessions, and donor rolls. Ensures the database is updated to reflect all mailings and outreach efforts
    • Liaises with the Business Office, Center for Student Services, and Office of Academic Affairs
    • Trains and supports advancement staff in their use of Raiser’s Edge and understanding of database protocols

    MINIMUM QUALIFICATIONS

    • Bachelor’s degree
    • Experience with Raiser’s Edge database a must (including queries and imports)
    • 1-3 years fundraising/development experience – preferably in higher education
    • Experience with Microsoft Office Programs (Word, Excel, Outlook)
    • Familiarity with Crystal Reporting a plus
    • Written and oral communication skills
    • Comfort in word processing, spreadsheet and data entry
    • Interpersonal skills
    • Strong organizational ability and attention to detail
    • Ability to prioritize
    • Demonstrated ability to work independently and as part of a team
    • Comfort working in an often fast-paced and deadline-based environment

    Marymount Manhattan College is an affirmative action and equal opportunity employer.

    How to Apply:

    Please send resume and cover letter to:

    Department of Human Resources

    Marymount Manhattan College

    221 East 71st Street

    New York, NY 10021

    HR@mmm.edu

  • Assistant Director of Fine & Performing Arts Admissions

    ESSENTIAL JOB FUNCTION

    The Assistant Director of Fine & Performing Arts (FAPA) Admissions position reports to Chair of Fine & Performing Arts (FAPA), and in collaboration with faculty in departments of Art & Art History, Dance and Theatre Arts, is responsible for management of annual recruitment/admissions plan for 1800 applicants in FAPA, including nationally recognized programs in Dance and Theatre Arts.

    CHARACTERISTIC DUTIES AND RESPONSIBITIES:

    • Coordinate with FAPA faculty on achievement of enrollment goals, advertisement placement, admissions counseling, and campus visits
    • Schedule and coordinate auditions/interviews/portfolio reviews
    • Database management
    • Provide support for faculty recruiters
    • Supervise work study students
    • Provide exemplary customer service
    • Serve as liaison with the Office of Admissions
    • Schedule advisement and registration of admitted students
    • Oversee all communications with prospective students, including use of social media.

    Education Requirements:

    • Bachelor’s degree required

    Other Requirements:

    • Superior word processing/data entry skills
    • Excellent database management skills
    • Knowledge of Microsoft Office and Filemaker Pro
    • Attention to detail, excellent writing, communication, presentation and interpersonal skills
    • Ability to work independently as well as collaboratively
    • Availability to work evening and weekend hours with compensation time.
    • Previous college admissions experience and a background in art, dance and/or theatre arts is desirable, as well as knowledge of and experience with New York City

     

    How to Apply:

    Send resume and cover letter to David Mold, Chair, FAPA Division, Marymount Manhattan College 221 East 71st Street, New York, NY 10021 or e-mail to HR@mmm.edu

  • Career Counselor/Employer Relations Coordinator

    ESSENTIAL JOB FUNCTION

    The full-time position is responsible for providing career-related advice and career counseling to current students and recent alumni of the College, in addition to cultivating relationships with employers to secure new internship and post graduate job opportunities. The Employer Relations role is pivotal to this position.

    CHARACTERISTIC DUTIES AND RESPONSIBILITIES

    • Advising students on resume writing, cover letters, interview skills, job search strategies and other career-related topics.
    • Guiding students through the College’s CityEdge College to Career Programming.
    • Assisting in development and delivery of workshops on various career topics such as networking, social media in the job search, interviewing skills, how to maximize your major in the work-force, and time management amongst others.
    • Managing MMC Career Connection database of jobs, internships and volunteer positions.
    • Assisting in implementation of programming assessments. Creating, distributing and analyzing student surveys including the Graduate Exit Survey.
    • Assessing students’ values and interests using career inventories in order to provide advisement on career paths and professional development.
    • Working with pre-professional student clubs to provide assistance with programming, professional development and graduate school information.
    • Communicating effectively with all constituencies within the College.
    • Marketing Career Services events using multiple social media platforms.
    • Planning and executing college-wide events such as career fairs and MMC’s annual Career Summit.
    • Updating and cultivating alumni success stories and current internship stories for college-wide marketing.
    • Maintaining and update the Career Services webpage using LiveWhale.
    • Developing and maintaining relationships with new and existing employers.
    • Maintaining lists of jobs and internships for current students and recent graduates.
    • Planning employer events such as information sessions, site visits and tabling.
    • Ability to multitask between a variety of projects simultaneously.
    • Work with multiple offices in presenting MMC’s CityEdge programs each semester.
    • Other duties as assigned.

    Education Requirements :

    • Master’s degree, in related field of higher education, preferred

     Other Requirements:

    • 1-4 years of experience in a higher education setting with some prior career counseling experience.
    • Experience working with students and understanding of issues related to careers and internships in a college or university setting.
    • Excellent oral and written communication and presentation skills desired.
    • Proficiency with MS Word, Excel, PowerPoint, LiveWhale, EventBrite, Simplicity and various social media required.

     

    Marymount Manhattan College is an affirmative action and equal opportunity employer.

    How to Apply:

    Please send resume and cover letter to:

    Department of Human Resources

    Marymount Manhattan College

    221 East 71st Street

    New York, NY 10021

    HR@mmm.edu

  • Coordinator of Student Activities and Inclusivity Programming

    ESSENTIAL JOB FUNCTION

    The Coordinator has primary responsibility for the development and implementation of student activities, programs, and inclusivity programming for a multicultural student population. The position works closely with students to develop and coordinate student-centered events, advises student leaders and clubs, and runs annual signature College-wide programs such as the Volleyball Tournament, the MMC contingent in the New York City Pride March, and the Inclusivity Reception.

    The Coordinator assists in the development and implementation of major College events such as Griffin Days New Student Orientation, Peer Leader Selection and Training, Welcome Week, Homecoming Weekend, fall and spring Leadership retreats, Open Houses, Admitted Students Day, and Commencement.

    The Coordinator sits in and oversees the MMC student leadership office where students clubs and other leaders gather. The Coordinator is responsible for maintaining a welcoming and inclusive environment for all students while running the office in a professional manner.

    The Coordinator is responsible for the implementation of inclusivity and diversity workshops offered to students. The curriculum is focused on consciousness raising, skill-building, conflict management, ally development, and general social justice advocacy and education.

    The position reports directly to the Assistant Director of Student Development and Activities, and works closely with students, other Student Affairs departments, academic departments, and faculty.

    CHARACTERISTIC DUTIES AND RESPONSIBITIES

    • Fosters a working relationship with Student Leaders that lead to effective programming partnerships
    • Maintains an office environment that encourages the involvement of all student leaders
    • Addresses conflicts in the student office space and provides support and/or resources to those involved
    • Oversees daily operations of a student leader office
    • Supervises a student worker(s)
    • Advises student organizations in planning and implementing programs and activities
    • Participates in committees aimed at making the campus more inclusive (and others when assigned)
    • Plan monthly programs for national months as well as cultural holidays and celebrations (i.e., Black History Month, Women’s History Month, Sexual Assault Awareness Month, Diwali, Sukkot, etc.)
    • Staffs office events, Campus Activities Board events, and club events, as needed
    • Partners with departments or programs that serve underrepresented student populations at the College, such as international students, Academic Access, HEOP, etc.
    • Advises Yearbook and/or other student organizations
    • Other duties as assigned

    EDUCATION REQUIREMENTS

    • Bachelor’s degree required
    • Master’s degree in student affairs, higher education administration, or other relevant field preferred

    OTHER REQUIREMENTS

    • Late evening and weekend hours may be required
    • Skills in student advising, development, and programming
    • Strong program development, execution, and management skills is required
    • Training and facilitation experience, particularly in the area of diversity, inclusivity, and social justice
    • Strong conflict management and resolution skills and experience
    • Experience working with diverse student populations is required
    • Excellent written and oral communication skills
    • Strong organizational skills
    • Must be a self-starter and able to network effectively with students, staff, and faculty
    • Must be able to work in a fast-paced and busy office environment
    • Must be able to work as a part of a team

     

    Marymount Manhattan College is an affirmative action and equal opportunity employer.

    How to Apply:

    Please send resume and cover letter to:

    Department of Human Resources

    Marymount Manhattan College

    221 East 71st Street

    New York, NY 10021

    HR@mmm.edu

  • Director of Annual Giving & Planned Gifts

    ESSENTIAL JOB FUNCTION

    This position is responsible for planning, coordinating, and implementing a comprehensive and aggressive Annual Fund program to generate annual gifts from alumnae/i, parents, students, faculty/staff, and friends. The primary efforts are focused on raising unrestricted annual gifts in support of the College’s operational budget. These processes include direct-mail distribution, Phonathons, a senior class gift campaign, parents’ fund, and a faculty/staff campus campaign, as well as managing a portfolio of Annual Fund leaders.

    CHARACTERISTIC DUTIES AND RESPONSIBITIES:

    • Develop a strategic Annual Fund program structure and evaluate current process to determine effectiveness of efforts, while instituting creative and new initiatives to achieve annual giving goals.
    • Manage a group of 50-100 prospects with weekly/monthly goals for personal visits and giving total.
    • Define program regarding established Giving Societies including perks and recognition opportunities.
    • In collaboration with the Director of Alumni Relations, organize a class agent program with the goal of recruiting alumnae/i volunteers from each class year to assist with fundraising and event participation.
    • Institute weekly/monthly benchmarks and tracking goals to determine Annual Fund program effectiveness.
    • Foster the growth of best practices regarding donor relations and retention.
    • Collaborate with the Advancement Events Coordinator to assist with fundraising for the Annual Scholarship Benefit.
    • Work with Advancement Services Specialist to track results of appeals and Phonathons in order to analyze giving trends and determine successes and challenges.
    • Write appeal letter, brochure texts, ad copy for alumnae/i publications, and web site text, in collaboration with the Director of Communications.
    • Coordinate and manage acknowledgement process, including writing and distributing thank you letters, in collaboration with the Advancement Services Specialist.
    • Provide leadership and management of the Phonathon program and recruit, hire, and train 16-20 student callers throughout the academic year.
    • Update Annual Appeal news and events on MMC’s web site.
    • Coordinate materials for the Parents Fund and organize Parents Reception.
    • Together with the Office of Student Affairs and the Director of Alumni Relations, supervise fundraising for the Senior Class Gift.
    • Track expenses associated with the Annual Fund.
    • Direct a giving campaign surrounding events including Reunion and other alumnae/i and parent gatherings.
    • Attend various College and alumnae/i functions and events throughout the year including but not limited to fundraising and donor recognition events.
    • Other duties as assigned.

    EDUCATION & EXPERIENCE REQUIREMENTS:

    • Bachelor’s degree required.
    • 3-5 years of development experience preferred, especially in annual giving

    OTHER REQUIREMENTS:

    • Proven success in fundraising
    • Excellent analytical skills and ability to determine success of various appeals
    • Strong oral and written communication skills
    • Ability to successfully market direct-mail pieces
    • Strong organizational skills, the ability to multitask and meet deadlines
    • Ability to self-start and strong attention to detail
    • Familiarity with Raiser’s Edge
    • Ability to work nights and weekends as needed

    Marymount Manhattan College is an affirmative action, equal opportunity employer.

    How to Apply:

    Please send resume and cover letter to:

    Marymount Manhattan College

    221 East 71st Street

    New York, NY 10021

    HR@mmm.edu

     

  • Director of Counseling and Wellness Center (CWC)

    ESSENTIAL JOB FUNCTION:

    The Director of the Counseling and Wellness Center has overall responsibility for the administration of mental health services to the student community and consultative services to the entire campus community. The director manages day-to-day operations of the center; supervises other counseling staff members—counselors, part-time psychiatrist and administrative assistant; provides training and education to administrators and faculty; participates on the Students of Concern and other committees; sets and executes mental health policies and procedures; conducts medical leave evaluations; oversees budgetary decisions; generates reports and keeps statistical records; and collaborates with the Assistant Director for Wellness in planning and carrying out outreach and wellness activities. In addition to administrative tasks, the director provides short-term individual psychotherapy to students.

     CHARACTERISTIC DUTIES AND RESPONSIBILITIES:

    • Manage day-to-day operations of the center.
    • Conducts initial evaluations and provides individual short-term psychotherapy to students, and conducts medical leave evaluations.
    • Supervises the CWC staff: Assistant Director for Wellness, Staff Psychologist and Training Coordinator, part-time psychiatrist and administrative assistant.
    • In collaboration with the Assistant Director for Wellness, plans and implements campus mental health programming.
    • In collaboration with the Staff Psychologist and Training Coordinator, recruits and supervises psychology externs and leads the externship didactic program.
    • Monitors psychiatric services and consults with part-time staff psychiatrist.
    • Oversees trainings and orientation programs, including for new students, resident advisors and peer advisors
    • Sets and executes mental health policies and procedures.
    • Conducts medical leave evaluations
    • In collaboration with the Vice President for Student Affairs and the Office of Residence Life, manages psychologically disturbed students and psychological crises.
    • Oversees the referral process, including establishing connections with outside agencies and community providers
    • Within the guidelines of confidentiality, consults with faculty and administrators regarding specific students’ needs and mental health issues Performs other duties, as assigned by the Vice President for Student Affairs

    MINIMUM QUALIFICATIONS

    Education and Experience: PhD or PsyD in Clinical or Counseling Psychology from an APA-accredited program, completion of an APA-accredited pre-doctoral internship training program, and licensed or license-eligible in the state of New York; or licensed clinical social worker.  Experience working with college population is highly desired.

    Skills and Attributes:  Can work effectively with a diverse college student population. Possesses excellent oral and written communication skills and interpersonal skills. Can communicate effectively with all constituencies of Student Affairs and work collaboratively with colleagues throughout the Marymount Manhattan community. Can respond to emergencies outside of regular office hours.

    Marymount Manhattan College is an affirmative action and equal opportunity employer.

     

    How to Apply:

    Please send resume and cover letter to:

    Marymount Manhattan College

    221 East 71st Street

    New York, NY 10021

    HR@mmm.edu

  • Part-Time Mailroom Clerk

    ESSENTIAL JOB FUNCTION

    The Mailroom Clerk picks up and drops off mail daily to the Post Office for the College; sorts, logs and distributes mail and courier packages. The Mailroom Clerk assists Mailroom Coordinators at 71st Street, the 55th Street Residence Hall and Cooper Square Residence Hall.

    CHARACTERISTIC DUTIES AND RESPONSIBITIES:

    • Pick up and sort incoming mail from the Post Office.
    • Assist in the sorting of mail and delivery to all departments.
    • Work with the Mailroom Coordinator to complete all daily tasks.
    • Accept all incoming deliveries made via UPS, FedEx, etc., and scan all packages into the inbound tracking system, and delivers packages to respective departments.
    • Log all outgoing courier packages and contacts courier for pickup.
    • Post all outgoing mail-including certified or registered mail. Takes all mail to the Post Office
    • Copier maintenance – check paper/staples/toner in designated copiers.
    • Accept all deliveries for the College from vendors. Enters each package into inbound tracking system and is responsible for obtaining signatures for the Neotrak system and uploads all information into the system.
    • Assist the Mailroom Coordinator with other Mailroom duties as directed.
    • Act as backup when one of the Mailroom Coordinators is out.

     Residence Halls

    • Accepts all incoming deliveries made via UPS, FedEx, etc., and scan all packages into the inbound tracking system.
    • Sort and places incoming mail in student’s respective mailbox
    • Cancel subscriptions for students no longer residing at Residence Hall
    • Log out student packages to students upon ID verification and has student sign for package when working at the 55th Street or Cooper Square Residence Hall
    • Other duties as defined by the Director of Administrative Services.

    EDUCATION REQUIREMENTS:

    • High School diploma or equivalency.

    OTHER REQUIREMENTS:

    • Understanding of USPS regulations helpful
    • Ability to lift packages up to approximately 50 lbs.
    • Prior Mailroom experience helpful.
    • Flexible hours Monday-Friday; some nights and weekends

     Marymount Manhattan College is an affirmative action and equal opportunity employer. 

    How to Apply:

    Please send resume and cover letter to:

    Department of Human Resources

    Marymount Manhattan College

    221 East 71st Street

    New York, NY 10021

    HR@mmm.edu

  • Production Coordinator

    ESSENTIAL JOB FUNCTION

    The Production Coordinator reports to the Producing Artistic Director and collaborates with the Operations/Managing Director, Technical Director, and Design Faculty to insure the efficient running of our on and off-campus department productions. .

    RESPONSIBILITIES

    • Serve as Production Coordinator for up to 14 different shows of various levels of production
    • Draft and maintain production budgets and schedules
    • Run all production meetings and provide ongoing follow-up to production issues
    • Attend dress and tech rehearsals and strikes to monitor schedules, work flow, and provide management support
    • Assist faculty in overseeing production students in the execution of their duties
    • Monitor expenditures to ensure budgets are maintained
    • Supervise distribution of production budgetary funds
    • Initiate and coordinate all expenditures for props, costumes, electrics, etc.
    • Manage all expense reports, petty cash, purchase orders, requisition forms, and credit card purchases associated with productions
    • Negotiate and arrange for all rentals (lighting, props, sound, costume) in consultation with designers and Technical Director
    • Arrange for pick-ups, deliveries and returns
    • Coordinate use of rehearsal props and materials among all productions
    • Assist faculty in supervising and coordinating student crews to unload rentals and purchases and all other associated crew duties
    • Supervise packing and returns for rental packages
    • Recruit and coordinate over-hire staff in consultation with Technical Director, Operations Director and design faculty
    • Facilitate contracting of all professional designers and crew needed for all productions, provide management coverage for non-Theatre department events in the Theresa Lang Theatre in consultation with Managing Director

    REQUIREMENTS

    Candidates must hold a bachelor’s degree and have a minimum of three years professional experience in stage management, technical theatre production, and/or production management. Candidates should have excellent interpersonal and communication skills, strong organizational, management, and collaborative skills, and a commitment to theatre training within the context of a liberal arts education.

    How to Apply:

    Application review begins May 22, 2017 and continues until position is filled.  Send letter, resume and three current reference contacts to: Mary Fleischer, Chair of Theatre Arts, MARYMOUNT MANHATTAN COLLEGE, 221 East 71 Street, New York, NY  10021-4597, or mfleischer@mmm.edu. AA/EOE.

     

      Marymount Manhattan College is an independent liberal arts college that offers two programs in Theatre: a BA in Theatre Arts (with concentrations in Design & Production, Producing & Management, Directing, Performance, Writing for the Stage, Theatre & New Media, and Theatre Studies) and a BFA in Acting.

     

     

    Marymount Manhattan College is an affirmative action and equal opportunity employer.

     

  • Student Financial Services Representative

    ESSENTIAL JOB FUNCTION

    The Student Financial Service Representative is the College’s initial customer service contact between students, their parents, and three key student service areas: Registration and Records (Registrar), Student Accounts (Bursar) and Student Aid (Financial Aid). The position is located in the College’s “one-stop” Center for Student Services, and involves heavy daily contact with students, both by telephone and in person. The Representative addresses general inquiries about a multitude of student concerns that include but are not limited to: registration procedures, financial aid forms, deadlines, and requirements, requests for transcripts and student records, and inquiries regarding student invoices, payment plans and loans. The position requires some data entry, verifies different types of information, and refers less routine and more complex matters to the appropriate area. The position requires prompt, reliable, accurate and personalized service. The environment is fast-paced and lively.

    CHARACTERISTIC DUTIES AND RESPONSIBILITIES

    • Provide cross-functional services in the areas of student accounts, financial aid, and registration.
    • Advise, investigate, problem-solve, and resolve questions and issues from prospective and current students, alumni, parents, faculty, and staff.
    • Advise, investigate, problem-solve and resolve questions and issues from students about their student accounts and the registration process.
    • Guide and assist students by providing general financial counseling.
    • Advise and explain to students and parents, with in-depth financial aid questions, their FAFSA application. Explain financial aid eligibility and disbursement of aid, verification processes, different aid options, as well as cost of attendance and estimated family contribution.
    • Maintain up-to-date knowledge of college policies, procedures, and programs.
    • Adhere to a strong customer service orientation and work proactively with other support offices, especially academic advising and admissions, to best serve students.
    • Perform other duties as assigned by the Student Financial Services Supervisor.

    MINIMUM QUALIFICATIONS:

    • 1-2 years’ experience in a financial services office preferred; additional college or university student service experience is preferred. Experience in College student accounts, financial aid or registration is favorable.
    • Strong customer-service orientation, experience, and skills.
    • Demonstrated commitment to improving service delivery and student satisfaction.
    • Willingness to work in an environment that fosters team solutions to problems that cross departmental and/or functional lines.
    • Ability to communicate well, both orally and in writing.
    • Ability to maintain confidentiality of records and information.

    The incumbent should:

    • Possess the numeric skills to review student billing invoices, payment plans, student refunds and financial aid related paperwork accurately.
    • Possess the organizational skills to complete routine paperwork successfully, to maintain files and records in an orderly fashion and to follow oral and written instructions to task completion.
    • Possess computer skills that include a good working knowledge of MS Word and MS Excel and the ability to accurately post student related data to the College’s student information system.
    • Possess excellent written and oral communication skills along with an ability to work cooperatively and collegially within a diverse, people-oriented environment.

     

    Marymount Manhattan College is an affirmative action and equal opportunity employer.

     

    How to Apply:

    Please send resume and cover letter to:

    Marymount Manhattan College

    221 East 71st Street

    New York, NY 10021

    HR@mmm.edu

     

  • Vice President for Enrollment Management